The Open Access Publishing Support Fund is a pilot project created by the Frohring Library with the support of President Franco Pavoncello aiming to reduce barriers to open access publishing and to support faculty who choose open access publishing as the best venue for their work.
During this pilot project, the Frohring Library will review applications for supporting open access publishing by offsetting the fees associated with it.
For the purposes of this fund, we adhere to SPARC’s definition of Open Access, which states that “Open Access is the free, immediate, online availability of high-quality, peer-reviewed research results.”
The OA Publishing Support Fund may be used to pay processing fees (or part of them) associated with publishing peer-reviewed scholarship on an open access basis.
Journal articles, books, book chapters must be already accepted for publication.
To be eligible, a journal must be peer-reviewed and must meet one of these requirements:
Journals for which the library already pays a subscription will not be considered eligible because the library already pays to access the content (even via a subscription database with an embargo).
Because the OA environment for books is still evolving, eligibility will be decided on a case-by-case basis. In general, books supported should be openly accessible immediately upon online publication.
Given the high OA fees for books, individual chapters or contributed chapters to a multi-author volume can be considered for funding.
Authors may consult with the Frohring Library staff prior to submitting an application to determine eligibility, which will be decided on a case-by-case basis.
Applicants who receive funding are expected to submit a PDF copy of the published version to the institutional repository, John Cabot University ScholarShip. Authors can send the PDF copy to archive@johncabot.edu (Re: Open Access Fund) for inclusion of the work at the time of publication.
The PDF copy will be deposited in John Cabot University ScholarShip by the Frohring Library staff on behalf of the author. For works whose OA processing fees have been paid the published version will be deposited.
An article, chapter, or book must be accepted for publication by an eligible OA publisher before an application for funding is submitted. Applications may be submitted from the time the author is notified of acceptance for publication and proof of acceptance is required during the application process.
Authors must review the eligibility criteria or get in touch with the Frohring Library staff to ensure the article, chapter, or book can be funded.
The application will be reviewed by the Head Librarian and the Electronic Resources Librarian. In case of need for expertise, the Frohring Library staff will consult with the Department Chair of the author applying. Applications will be reviewed in a timely manner on a first come first served basis the final decision will be communicate to the author as soon as possible.
Payment to the publisher or reimbursement of the author will be made after the work has been accepted for publication.
The Frohring Library can pay directly if the entire amount of the publication fee is less than €2,000 (the maximum amount funded). When the publication fee exceeds €2,000, the author will have to pay and then can ask for reimbursement.
If the application for funds is approved, the author must present receipts of expenses in order to receive the reimbursement indicated in the award.
Receipts should be sent to the the administration via email, with a reference the award message received and including an itemized list of the expense(s) and receipts such as the one below.
|
Receipt # |
Date |
Description |
Amount (Euro) |
|
1 |
25 April 2024 |
APC |
€3,455 |
|
Total: |
€3,455 |
The Business Office will proceed with the reimbursement and the entire process usually takes no more than two weeks.